A fortune 1000 manufacturing firm with over 25 locations wants to streamline its security and alarm contracts that have been entered to over several years for different locations and with different vendors.

Current state and challenges:

The director of operations wants to do an enterprise-wide investigation and number crunching of all the locations, vendors and expense associated. However, he is amid taking care of a major compliance issue with the State and also has two of his staff on medical leave. He also needs to prepare the budget for the next fiscal year by a fast-approaching deadline. He understands that their alarm and security system need improvement as soon as possible as it could put the organization in a major peril however due to his schedule and time being consumed by more pressing issues, there simply isn’t enough time and resources to go around.

Process:

OTP quickly audits the contracts in various locations and their associated expense by communicating directly with each vendor who services a specific location. OTP conducts a comprehensive audit to focus on the exact requirements and scope of work in each location which had not been examined for years. OTP creates the most suitable scope of work for each location based on actual requirements and reflects them in an all-inclusive and consolidated RFP. After proper administration of the RFP, OTP presents the best two consolidated solutions with the best service level agreement and cost to the client to choose from.

Results:

Net savings generated are estimated at around $35,000 annually per location while the client enjoys upgrading all its systems and services at the lowest possible cost. The client now only deals with one vendor, one invoice while more accountability and measures have been put in place to safeguard its best interest on an ongoing basis. OTP also assists in the proper and most cost-effective termination of existing contracts as the client transitions to the new consolidated but itemized contracts across the board which translates to additional savings on time and budget.