A school district wants to evaluate the recent invoice for SIS proposed by the current vendor which includes added services, modules and a 30% increase in cost.

Current state and challenges:

The district does not have the resources and expertise in looking into the details of the current SIS contract to decide on the number and kind of services as well as the justification for the cost increase.

Process:

The district employs OTP to evaluate the current contract, modules and cost increase related to its current SIS. OTP reaches out to the vendor and identifies the correct resource and manager to obtain all the pertinent details on the existing agreement as well as the new proposed agreement and its module.

Results:

It is with a detailed review process which required much back and forth with the vendor and management that OTP discovers several redundant modules in the new proposed agreement. OTP then enters a lengthy negotiation process over several weeks to obtain a revised new agreement with fixed pricing that is 20% less than the previous renewal contract offered.