A large non-profit needs help in sorting out their existing contract with Iron Mountain as some of the charges have increased over the years. Also, they are not sure if they need all the boxes in storage at this juncture of time.

Current state and challenges

The non-profit does not have a dedicated project manager for this task. They need help in figuring out and identifying the documents in the boxes in storage and purging the obsolete documents and folders while merging the boxes to reduce the monthly storage expense.

Process:

OTP conducts a full analysis and audit of the current scope of work, needs and requirements related to document storage. OTP connects with Iron Mountain and requests the document manifest to be reviewed in detail. Once key documents and boxes are identified, OTP reviews the purge and consolidate orders with the client before proceeding.

Results:

The client saves almost 40% on the cost of future storage cost once the consolidation of the boxes is completed andl the obsolete documents are purged.