IT Services, Equipment, Computers and Peripherals

Case Study

IT Services, Equipment, Computers and Peripherals

A local school finds itself in a really bad situation when their IT manager has decided to leave the company and move out of State.

Current state and challenges:

The school administration is not computer savvy and doesn’t know where to start.

Process:

OTP conducts a full analysis and audit of the current scope of work, needs and requirements related to the school’s IT infrastructure. Once key factors and needs are identified, OTP sets out to create and administer a comprehensive RFP process on behalf of the school which includes a detailed scope of work. OTP identifies several viable vendors to provide their proposals on the unified scope of work. OTP conducts a detailed review and comparison of the obtained proposals and conducts Q&A sessions with all the vendors to create an apples-to-apples scenario with all the bids.

Results:

The client decides to renew with the existing vendor after OTP negotiates a 25% reduction in the cost of their contract.

Case Studies

Contract Negotiation with RFP Preparation and Management

Includes a full scope of work and processing of an RFP on behalf of a client based on the actual needs and requirements

Office Equipment Purchase, Lease and Service Contracts

Includes leasing, purchasing and maintenance of new copiers, printers, scanners, projectors, whiteboards and more

Phones, Contact Centers, High Speed Internet and Hotspots

Includes replacing old phone systems and implementing call centers as well as resourcing high speed internet and Hotspots

E-Rate Administration for Schools and Other Eligible Entities

Includes E-Rate administration, filing forms 470 and 471 with USAC on behalf of schools and other eligible businesses

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Case Study